From Chaos to Checklists

Implementing a new program in oncology, such as a patient-centered care initiative, is a logistical puzzle. The process involves multiple stakeholders—from clinical staff to IT departments and administrators—and requires precise coordination. This often leads to fragmented communication, misaligned workflows, and significant delays. This is where Ayni's Catalyst module comes in, serving as a visual workflow automation and project management tool specifically designed to tackle the "ability" and "reinforcement" principles of change management.

Catalyst allows teams to create visual checklists and workflows, ensuring every step of a new program rollout is accounted for. Instead of relying on a mess of emails and spreadsheets, a project lead can build a master template for a new program and share it with the entire department. Subtasks can be assigned, progress can be tracked in real time, and team members can see exactly what's needed for the next step. This fosters clear communication and empowers individuals to act, two critical steps in John Kotter's 8-Step Change Model.

The module's template system is a powerful feature for maintaining change. Once a successful workflow for a new procedure is established, it can be saved as a template for future use. This ensures that best practices are standardized and repeatable, reducing errors and saving time when rolling out the same program across different departments or even other clinics. By making new, more efficient workflows the "new normal," Catalyst reinforces the change and makes it an integral part of the department's culture.

If you are interested in how Ayni can help you, Ayni Catalyst is free to join and use. Join us over at www.ayni.health